Enterprise Content Management

ACCESS, ANALYSE AND ACT ON BUSINESS CONTENT WITH AN ENTERPRISE CONTENT MANAGEMENT (ECM) SOLUTION

A POWERFUL SCALABLE ECM PLATFORM.

MANAGE AND CONTROL YOUR INFORMATION

Doctrix revolutionizes how organizations manage information—improving customer service, optimizing costs and driving better business results.

CAPTURE

Control all your paper, digital and mobile content with state-of-the-art tools reclaiming time spent on manual tasks.

DOCUMENT MANAGEMENT

Organize all your organization’s information so you make faster, more informed business decisions.

WEB FORMS

Eliminate paper forms—and associated manual approvals—to provide a better user experience.

BUSINESS PROCESS AUTOMATION

Manage your mission-critical processes to eliminate spreadsheets, emails and busywork. Gather process data to gain valuable insight into your organization’s operations.

REPORTING AND COMPLIANCE

Optimize operations by identifying inefficiencies and hidden opportunities. Track the access and use of content to form a complete record of organization-wide activity.

WHAT IF STAYING COMPLIANT WAS EASY?

Doctrix has built in content and process management capabilities. Make sure regulations and standards are met by ensuring the right people always get the right information. Doctrix enforces important compliance controls without making things complex. Organize, manage and track every quality document, process and task without any of the inconvenience.

DOCTRIX CLOUD: THE BEST OF BOTH WORLDS

Business is no longer confined to the office, so why should your data be? Securely share information with anyone while making the most of your current infrastructure with the solution that’s right for your business. Choose between on-premise or cloud deployment.

SOLUTIONS TAILORED TO YOUR INDUSTRY

*All 3 products are available in mobile apps

Copyright © 2024 Dynamic Worklabs. All rights reserved.

EASY TO USE,
YET EVERY FEATURE THAT COUNTS IS THERE.

Keeping your paperless office documents only on your computer or local server poses the risks of hard drive failure, fire, flood or burglary. And what if you want to access one of those important files away from office? Meet Doctrix Cloud. The ultimate online document and content management software for small businesses and organizations! We didn’t bulk it up with features real people never need. So you could find the ones you do, much more easily! And where ever you are.

Accessible

Your documents are accessible to you from every PC, Mac, tablet or smartphone with internet connection. All over the world.

Local backup

Your documents are stored in secure cloud and are perfectly safe, yet if you wish, you can easily download the whole account or individual files/folders to your hard-drive as often as you like for your local backup.

Safe & secure

All your data is encrypted in the cloud where it’s safely stored and is sent there via secure SSL layer. So even we won’t see them.

ENSURE YOUR QUALITY PROCESSES, COMPLIANCE AND CERTIFICATIONS

Doctrix QMS is an easy-to-use quality management solution for SOP management, quality document control, audits, CAPAs, risk management, training and employee qualification.

Organizations use Doctrix QMS to support compliance with ISO 9001, ISO/IEC 27001, ISO 13485, ISO 27002, FDA 21 CFR Part 11, EU GMP Annex 11, and many others.

TOP FEATURES & BENEFITS

Expedite
contract approvals.

Automate review and monitor all steps in the contract life cycle.

WANT TO KNOW MORE? REQUEST A DEMO OF DOCTRIX FOR HR PROCESSES TODAY.

View, edit, sign and approve contracts from anywhere

Get contracts and agreements approved faster with mobile access.

Review contracts from any internet-connected device.
Email shortcuts of contract drafts to required parties so everyone can review the same document.
Use digital signatures to approve contracts from a laptop, smartphone or tablet.
Approve contracts with automated review workflows.

Quickly respond to every contract request

Immediately find information to answer inquiries at any stage in the contract process.

Retain contracts only as long as required by industry and corporate regulations.
Instantly find items when a vendor, auditor or third party requests information.
Automatically run searches for contracts that are missing signatures and other information.

WANT TO KNOW MORE? REQUEST A DEMO OF DOCTRIX FOR HR PROCESSES TODAY.

ACCOUNTING & FINANCE

WANT TO KNOW MORE? REQUEST A DEMO OF DOCTRIX FOR HR PROCESSES TODAY.

Integrate with
existing HR applications.

Instantly access employee documents in human capital management systems.

ACCOUNTING & FINANCE

Increase productivity with paperless approval and payment processing.

INTEGRATE WITH
ERP SYSTEMS.

Facilitate information transfer between Doctrix and existing accounting software.

OVERVIEW

Doctrix’s Enterprise Content Management (ECM) software plays a key role in organizations throughout the energy industry, including those operating in the oil and gas, petrochemical, utilities, and chemical sectors. Doctrix’s ECM has helped these organizations address compliance and corporate governance issues, increase operational productivity, and strengthen the financial efficiency of their business.

WHAT ARE THE CHALLENGES WITHIN ENERGY INDUSTRY?

A Growing Need for Energy Resources

With a constantly growing population, the Energy and Utility sector is challenged with balancing the demand for energy against wider social and environmental concerns requiring transparency and accountability to regulators, shareholders and consumers. Like many other industries, it also faces the ongoing loss of engineering knowledge due to an aging and retiring workforce.

A Growing Need for Energy Resources

The Doctrix ECM solution for Energy & Utilities

Incorporating Information Management System into the Oil, Gas and Energy industry had considerably improved companies’ operations and safety. Doctrix offers solutions that enable you to improve the processes in place while maintaining your industry compliance.

All Physical and Electronics Records become accessible

All log films and drawings are preserved

High quality scanned images can be used for further conversion

Accelerate the decision making and create a safer production environment

Capture indexed information and records automatically

Reduce disaster and technology threats

Improved third party service and enhance time management

Comply with international and local standards

Secure on the long run, confidential and high-value information

Consolidate physical and digital Storage while reducing management costs

OVERVIEW

Engineering industry is the backbone of every society and the reason behind its progress. There is a genius engineer behind every house, car or a bridge. And these geniuses have to take care of a lot of things while designing and executing a project. A typical project involves a lot of careful planning and consideration of finances, procurement of materials and services, dealing with clients and workers, designing the project and a hundred other things before the completion of a project. This creates enormous need for successful organization, communication and management.

WHAT ARE THE CHALLENGES WITHIN ENERGY INDUSTRY?

Engineering is not an easy job. It entails many responsibilities and needs lots of planning and management. Read on to find out about some of the challenges specific to this industry.

ANALYZING VARIETY OF INFORMATION

When starting a new project or working on it, any engineer needs to analyze a variety of information. Information should be readily accessible so that decisions can be taken faster and concerned departments can be coordinated with.

COMMUNICATION WITH CLIENTS / SUPERVISORS AND WORKERS

In many companies, workers and engineers are not in the same premises and sometimes not even in the same continent making it difficult to dovetail a project. Also a number of third parties are involved creating additional need to collaborate and communicate effectively.

PROJECT CONTROL AND SUPERVISION

Every project or batch needs to go through various checks and updates before it meets the industry standard. This requires constant control and supervision. The most logical solution to a lot of problems in the engineering industry could be getting software that could centralize all data for quick and improved analysis and provide better control and supervision.

How can Enterprise Content Management (ECM) Software help?

The Doctrix ECM has the ability to view engineering documents, such as those created by AutoCAD, without the need for the native application to be installed. The powerful workflow feature allows engineers to initiate workflows with a couple of mouse clicks that will send a document to colleagues anywhere in the world for Review and Approval. Every step of the review process is monitored and reported so the progress of the review process can be managed.

Security is a high priority for documents that contain valuable Intellectual Property. The content management software comes with a sophisticated set of user configurations starting from “read only” to the ability to “publish or delete” documents. This allows the Librarian or IT administrator to have tight control over users rights. Every time a user checks out or changes a document that activity is tracked and reported on ensuring a complete audit trail of user activity.

LEGAL PRACTICE & LAW

OVERVIEW

In the legal services industry, profitability is dependent upon effective information management. Law firms and corporate counsel spend the majority of their time researching records, preparing court documents, managing case information and ensuring regulatory compliance. The number of documents law firms manage is staggering. With an information-dependent business, law firms need document preparation and information management.

WHAT ARE THE CHALLENGES WITHIN ENERGY INDUSTRY?

Legal industry is not only challenging but also demanding and dynamic, making it important for the law firms to stay constantly updated. Here are some top challenges faced by the legal industry:

SECURITY

Legal firms handle sensitive documents such as agreements, case files, pleadings, evidential records and contracts that are time-sensitive and confidential, requiring high level of security. Lack of security can lead to leakage of sensitive client and case records, leading to humiliation and even loss of clientèle.

WORKFLOW AND SHARING

Legal documents have to be assessed, accessed and distributed to clients, associates and to other branches, which means they have to be shipped, e-mailed or faxed, making sharing complex and expensive

RESEARCH

Legal professionals have to research and refer legal documents and clauses for which they have to devote a major chunk of their time. It has become crucial for all legal firms to incorporate software and technological solutions, so that they can offer clients more for less, stay abreast of changes and collaborate without bearing additional costs. Enterprise Content Management (ECM) can help them do all that, plus some more.

Some of the key features of Doctrix ECM, which are of utmost importance in legal industry, are:

Secure Repository

With Doctrix, you can secure all confidential documents such as agreements, client records, complaints, motions, interrogatories, evidence documents and contracts in a centralized location. You can also ensure that only authorized people can access certain documents in your repository. This means your confidential data is safe and so is your reputation and client-base.

Smarter Collaboration

Doctrix provides a cost-effective and smarter alternative to long-established methods of sending documents such as shipping, email and fax for assessment and distribution. Other than making sharing documents easier, Doctrix allows you to route tasks, set deadlines, alerts and reminders, thereby improving workflow and productivity.

Structured Documentation

Doctrix’s document profiling template ensures that you tag client records with necessary information such as client name, date of filing, case number, key points, matter, trial date, etc. Structured metadata allows for quick reference. You can also set relations between documents, making it easier for you to use related documents, agency rules, statutes, court decisions and cases for quick research and easy reference.

CAPTURE DATA DIRECTLY AND REPLACE PAPER FORMS

SHIFT EASILY FROM TRADITIONAL PAPER FORMS TO DOCTRIX’S E-FORMS.

As part of the capture strategy of a process and content management system, Doctrix’s E-Forms enable the online entry and collection of raw data in electronic forms that are accessible from web pages, mobile devices, portals, software applications and more. Incorporate this important information immediately into your business process to automate steps, validate data accuracy and support application transactions.
Doctrix’s E-Forms engine make electronic data capture quick and simple, empowering your operation to gather the information needed to simplify virtually any task. Customization forms fit right where you need them so anyone – employees, customers, even non-system users – can complete and submit information one time, effortlessly.

Content collected in E-Forms is validated, stored, organized and secured independently, enabling you to route it through workflow, apply version control and more. Support for industry-standard data formats and technology also maximizes the versatility of e-forms.

Accuracy

Can you ensure that there is no data entry error in your forms?

User experience

Can you enable everyone to submit forms and data, even customers and external users.

Access

Are your forms accessible from anywhere, at any time

Automation

Is your form handling process automated?

AUTOMATION & ACCURACY SMARTEN UP YOUR BUSINESS PROCESSES.

WHY DO BUSINESSES CHOOSE DYNAMIC WORKLABS FOR THEIR EFORM SOLUTION NEEDS?

Reputation

We’ve built our brand one client, one project at a time.

Experience

Over 10 years of working with various organizations across various industries worldwide.

Value

ECM is our space, it has been since day one and we’ve stayed committed and focused on ECM technologies.

AGILITY

We’ve kept up to the latest offerings and our team is able to react quickly to our clients changing requirements.

REPORTING & COMPLIANCE

BRING CLARITY TO THE MOST COMPLEX DATA DISCOVERY

Our solutions provide users with easy, intuitive visual interpretations of data whether that data is housed in a department or across the enterprise. Empower your users with business intelligence solutions that allow self-service data exploration—enabling them to discover new opportunities for business improvement and investigate operational data through a new lens.

Real-Time Data

No more waiting for IT to build or update a proprietary system—no need for Data Analysts. Our business intelligence tools present you with all the information you need in real-time.

Informed Decisions

This means any user can benefit, so when it’s time to make an important decision, you’ve got total access to all the data you need—leaving nothing to chance.

Easy Access

You can even quickly filter through your data with easy-to-navigate interfaces, share dashboards with multiple users, and allow each of those users to update the dashboard in real-time.

BUSINESS PROCESS AUTOMATION

WE IMPROVE YOUR EFFICIENCY

Build an intuitive, drag and drop interface makes it easy for business analyst to model approval-based workflows.

WORKFLOWS DESIGNED FOR HOW YOU WORK

To maximize your ability to route, process and – most importantly – complete tasks within a department or across your enterprise, you need to design workflows that support the way you work. Doctrix Workflow Designer Tool, with a graphical designer and a rich programming capability, makes robust workflow automation easy.

No Matter the Source, We Can Capture Your Data

Paper files are only a portion of the information your team needs to get things done. Our capture services can handle any format. You might expect capture of documents from a scanner, multi-function printer or print stream—but we go above and beyond, capturing emails, faxes, web service documents, checked boxes on forms, and even hand-printed documents.

DRAG AND DROP

The graphical modeler allows you to create, manage and modify workflows quickly and easily

Configurable Properties

Use the Workflow Designer to set document-based configurable parameters to further automate the flow and routing of documents and content to end-users and other systems.

Alerts and Notifications

Set up and manage privileges, rules and alarms across the solution.

Automatic Notifications

Doctrix notifies you about missing information and highlights specific content and the required signatures.

Document Workflow Monitoring

Doctrix gives you the ability to monitor the status of documents throughout the workflow.

Work Across Systems

Doctrix workflow capabilities allow for easy integration with existing business applications and other technologies.

WORKFLOWS DESIGNED FOR HOW YOU WORK

A FEW WORDS FROM US

At Dynamic Worklabs (DW), we believe a comprehensive content management system should neither change peoples’ daily work routines, nor require a lengthy or costly implementation. In our experience with our customers, we have found that nearly any organization can significantly improve its bottom line with easy and affordable content management solution. We assure you that the Doctrix ECM solution will help you automate business processes, optimize operations and enhance revenue generation.

THE PROBLEM

Your business has fallen victim to manual, paper-driven processes. Productivity is low, thanks to the countless hours your employees spend creating documents, searching for data, filing and organizing, and entering data. Whats more, you’re wasting company dollars on the cost of paper, ink and energy for printing, copying and faxing.

THE SOLUTION

Implement a Document Management system to make all documents and information in your organization available at the fingertips of the employees who need it, at the exact moment they need it. The will ensure that your employees spend time productively, instead of wasting their considerable talents searching for, routing and filing documents.

FLEXIBLE CAPTURE

SEAMLESS INTEGRATION

CENTRAL REPOSITORY

DOCTRIX REDUCES THE NEED FOR MANUAL DATA ENTRY, REMOVES MULTIPLE STEPS FROM DOCUMENT MANAGEMENT PROCESSES AND EFFECTIVELY SAVES BUSINESSES TIME AND MONEY

INCREASED PRODUCTIVITY

Doctrix eliminates as much as 30 percent of the time it takes to file, search for or retrieve documents.

PERFORM AUDITS IN MINUTES

Doctrix collects all data in a single repository, as well as collating reports on who accesses documents and when, allowing managers to perform audits in shorter periods of time with fewer headaches.

QUICK AND EFFICIENT DISCOVERY

Doctrix provides users with multiple ways to search for and retrieve documents and data.

CUT THE NEED FOR PAPER

The average document is photocopied 19 times! Stop making copies and maintaining file cabinets, as Doctrix document management turns supporting documents digital.

IMPROVE COLLABORATION

With all documents converted to electronic formats, coworkers and colleagues can collate all necessary information in a single repository and share those files on a global scale.

SAVE OFFICE SPACE

Turning all documents digital means that businesses can eliminate the need for filing cabinets or storage units.

BOOST CUSTOMER SERVICE

Doctrix ensures that any and all documents are quickly and easily retrievable, so customers spend less time waiting and more time getting results.

BECOME GREEN

With Doctrix, any company can go green as it reduces paper usage.

PEOPLE ARE TALKING…

“DOCTRIX GIVES MY SMALL COMPANY THE SAME KIND OF DOCUMENT MANAGEMENT CAPABILITIES THAT LARGE COMPANIES USE.”

THE PROBLEM

Data is transferred into your business around the clock. Whether it is physical mail, faxes, emails or images, it’s your job to efficiently and accurately capture the data, and route it to the next step in the business process. How can you remove this low-value activity and replace it with technology that will give your business a much higher ROI?

THE SOLUTION

Dynamic Worklabs Auto-Capture features an intuitive capture tool that automatically scans, sorts, and indexes documents before submitting them to Doctrix repository. Using advanced capture technology such as Optical Character Recognition (OCR), Doctrix provides true transport of documents and full functionality in a disconnected environment.

No Matter the Source, We Can Capture Your Data

CHARACTER RECOGNITION

Easily capture and validate header and line item details

DATA EXCHANGE

Automated indexing reduces manual data entry

AUTOMATED INDEXING

Documents no longer need to be manually indexed. This reduces errors, which leads to increased productivity.

DATA VALIDATION

Ease of validation allows automation of zooming to relevant zones on the page

ACCESS TO INFORMATION

Information is immediately available to everyone involved in the business process

REDUCE HUMAN ERROR

Transcription errors from manual forms are reduced using advanced scanning-OCR

Information Indexed the Right Way, Every Time

Capturing data is the first step, but to put it to use, you need smart technology that can process it. Predefined forms and rules ensure your data will be consistently and accurately indexed, every time, giving you reliable and accessible data that is process-ready.Validation interface provides value to zone comparison, automatically zooming to configured zones on the page.